We are running this funding opportunity on the new UK Research and Innovation (UKRI) Funding Service so please ensure that your organisation is registered. You cannot apply on the Joint Electronic Submissions (Je-S) system.
The project lead is responsible for completing the application process on the Funding Service, but we expect all team members and project partners to contribute to the application.
Only the lead research organisation can submit an application to UKRI.
Please note that there are two steps to the submission process:
- Scientific applications must be submitted using the new Funding Service. This will cover the information required for the scientific case for support, project management plan and data management plan which in previous facility time opportunities were submitted as separate attachments via email to STFC. Scientific application forms will not be accepted via email.
- A technical application form must be completed and sent directly to DiRAC via email: dirac-support@epcc.ed.ac.uk by the closing date of Thursday 12 September at 4:00pm UK time. If you are requesting RSE support, the RSE application form must also be sent directly to DiRAC via email: dirac-support@epcc.ed.ac.uk
Proposals will not be accepted unless both a scientific application has been submitted via the Funding Service and a technical application has been submitted to DiRAC.
To apply
Select ‘Start application’ near the beginning of this Funding finder page.
- Confirm you are the project lead.
- Sign in or create a Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org
Please allow at least 10 working days for your organisation to be added to the Funding Service. We strongly suggest that if you are asking UKRI to add your organisation to the Funding Service to enable you to apply to this Opportunity, you also create an organisation Administration Account. This will be needed to allow the acceptance and management of any grant that might be offered to you.
- Answer questions directly in the text boxes. You can save your answers and come back to complete them or work offline and return to copy and paste your answers. If we need you to upload a document, follow the upload instructions in the Funding Service. All questions and assessment criteria are listed in the How to apply section on this Funding finder page.
- Allow enough time to check your application in ‘read-only’ view before sending to your research office.
- Send the completed application to your research office for checking. They will return it to you if it needs editing.
- Your research office will submit the completed and checked application to UKRI.
Where indicated, you can also demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 5MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Watch our research office webinars about the new Funding Service.
For more guidance on the Funding Service, see:
References
Applications should be self-contained, and hyperlinks should only be used to provide links directly to reference information. To ensure the information’s integrity is maintained, where possible, persistent identifiers such as digital object identifiers should be used. Assessors are not required to access links to carry out assessment or recommend a funding decision. You should use your discretion when including references and prioritise those most pertinent to the application.
References should be included in the appropriate question section of the application and be easily identifiable by the assessors for example (Smith, Research Paper, 2019)
You must not include links to web resources to extend your application.
Deadline
STFC must receive your application by 12 September 2024 at 4:00pm UK time.
You will not be able to apply after this time.
Make sure you are aware of and follow any internal institutional deadlines.
Following the submission of your application to the funding opportunity, your application cannot be changed, and applications will not be returned for amendment. If your application does not follow the guidance, it may be rejected.
Personal data
Processing personal data
STFC, as part of UKRI, will need to collect some personal information to manage your Funding Service account and the registration of your funding applications.
We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.
Completion of this form implies permission for user details to be stored in the DiRAC service providers’ and research councils’ databases and to be used for mailing, accounting, reporting and other administrative purposes. The DiRAC HPC service providers are the universities of Cambridge, Durham, Edinburgh and Leicester and the DiRAC Project Office is hosted by University College London. The Community Development Director is based at the University of Liverpool.
Publication of outcomes
STFC, as part of UKRI, will publish the outcomes of this funding opportunity on the DiRAC website.
Summary
Word limit: 550
In plain English, provide a summary we can use to identify the most suitable experts to assess your application.
We usually make this summary publicly available on external-facing websites, therefore do not include any confidential or sensitive information. Make it suitable for a variety of readers, for example:
- opinion-formers
- policymakers
- the public
- the wider research community
Guidance for writing a summary
Clearly describe your proposed work in terms of:
- context
- the challenge the project addresses
- aims and objectives
- potential applications and benefits
Core team
List the key members of your team and assign them roles from the following:
- project lead (PL)
- project co-lead (UK) (PcL)
- project co-lead (international) (PcL (I))
- specialist
- grant manager
- professional enabling staff
- doctoral student
- research and innovation associate
- technician
- visiting researcher
- researcher co-lead (RcL)
Only list one individual as project lead.
Find out more about UKRI’s core team roles in funding applications.
Application questions
Application type and peer review sub-panel
Word count: 15
Select relevant application type and peer review sub-panel.
Copy and paste the relevant application type into the text box:
- thematic proposal
- short proposal
Copy and paste the relevant sub-panel into the text box:
- Astronomy and Cosmology Sub-Panel
- Particle Physics and Nuclear Theory Sub-Panel
Technical application form
Word count: 10
Have you submitted a technical application form direct to DiRAC?
What the assessors are looking for
Please enter ‘yes’ or ‘no’.
Applications will not be accepted unless you submit a technical application form to DiRAC by the closing date.
Research software engineer support form
Word count: 10
Do you wish to apply for research software engineer support?
What the assessors are looking for
Please enter ‘yes’ or ‘no’.
If you are requesting research software engineer support you must submit your application form directly to DiRAC by the closing date.
Resource hours requested
Word count: 300
What is the number of resource hours requested?
Download and complete the resource table (DOCX, 26KB) entering in the number of resource hours requested for the system(s) you wish to use. Then copy and paste the table into the text box.
Storage requirements
Word count: 400
What are your storage requirements?
You must clearly specify the amount of any existing storage you wish to retain and the amount of new storage you are requesting.
Download and complete the storage table (DOCX, 25KB). Copy and paste the table into the text box.
The codes you will be using
Word count: 300
What are the main codes you will be using?
Download and complete the codes table (DOCX, 23KB). Copy and paste the table into the text box. Please indicate codes which are already developed and give your own experience of running the codes.
Minimum computing resources required for the successful completion of the project
Word count: 100
What is the absolute minimum level of computing time required for successful completion of the project?
Please enter the minimum amount of time required for the successful completion of the project.
Number of users
Word count: 300
How many users are expected to work on this DiRAC project and what is their previous use of HPC resources?
Please provide the following information:
- how many people on this proposal will be using DiRAC services
- are you an existing user of DiRAC resources
- provide details of your previous use of HPC services including the name of system, the number of core hours used, and the types of jobs run (codes, core counts, typical job lengths)
Existing DiRAC allocations
Word count: 200
Is this proposal requesting resources relating to a science project which already has an existing DiRAC allocation?
Please enter ‘yes’ or ‘no’.
If ‘yes’, enter the allocation reference number and end date.
International collaborations
Word count: 300
Please provide full details if any of the projects in this proposal are heavily led by international collaborators.
Please enter ‘N/A’ if not applicable.
Relation to external projects
Word count: 300
How does this project relate to external projects?
Please enter ‘N/A’ if not applicable.
Only complete this section if your application is designed to facilitate the progress and milestones of an accelerator, particle, detection, engineering, telescope, satellite community project such as (but not limited to) LHC, CTA, DES, SKA, LSST, Euclid, Planck and so on.
Please specify the following details of the external project:
- project title
- what your role is within this project
- work packages and milestones you will complete using the requested DiRAC resources
- key deliverables this proposal will deliver and timelines for their delivery
Vision and Approach
Create a document that includes your responses to all criteria. The page limit is dependent on the level of resources requested as shown in the table below, and must be single-spaced in paper in 11-point Arial (or equivalent sans serif font) with margins of at least 2cm. You may include images, graphs, tables.
Please ensure you have provided the information requested in the bullet points listed in the criteria below. We will be unable to return proposals for amendment so it is essential you include all the information requested, otherwise the panel will not be able to fully assess your proposal and it may result in your score being reduced or your proposal being rejected. Failure to keep within the page limit may result in proposals being rejected.
If you wish to apply for both CPU and GPU resources, you should select the page limit relevant to the highest level of resource you are applying for; for example, if you wish to apply for 51M CPUh and 20k GPUh you can have a maximum limit of nine pages. Please note this is the maximum page limit and there is no obligation to fill the entire page limit, a shorter document is acceptable.
Page limits for levels of resources requested:
- proposals requesting <=5M CPUh or <=50k GPUh: 3 pages
- proposals requesting >5M CPUh but <=15M CPUh or >50k GPUh but <=150k GPUh: 5 pages
- proposals requesting >15M CPUh but <=50M CPUh or >150k GPUh but <=500k GPUh: 7 pages
- proposals requesting >50M CPUh but <=150M CPUh or >500k GPUh but <=1.5M GPUh: 9 pages
- proposals requesting >150M CPUh but <=250M CPUh or >1.5M GPUh but <=2.5M GPUh: 11 pages
- proposals requesting >250M CPUh but <=350M CPUh or >2.5M GPUh but <=3.5M GPUh: 12 pages
- proposals requesting >350M CPUh but <=450M CPUh or >3.5M GPUh but <=4.5M GPUh: 13 pages
- proposals requesting >450M CPUh or >4.5M GPUh: 14 pages
For the file name, use the unique Funding Service number the system gives you when you create an application, followed by the words ‘Vision and Approach’.
Save this document as a single PDF file, no bigger than 8MB. Unless specifically requested, please do not include any sensitive personal data within the attachment.
If the attachment does not meet these requirements, the application will be rejected.
The Funding Service will provide document upload details when you apply.
What are you hoping to achieve with and how will you deliver your proposed work?
What the assessors are looking for in your response
For the Vision, explain how your proposed work:
- is of excellent quality and importance within or beyond the field(s) or area(s)
- has the potential to advance current understanding, generates new knowledge, thinking or discovery within or beyond the field or area
- is timely, given current trends, context and needs
- impacts world-leading research, society, the economy or the environment
- fits within the UK’s activity in this area and its international standing
Within the Vision section we also expect you to:
- identify the potential direct or indirect benefits and who the beneficiaries might be
- explain how the proposed research goals are significant to the STFC science challenges and are of strategic value within the STFC programme
- explain how the proposed work is nationally and internationally competitive
For the Approach, explain how you have designed your work so that it:
- is effective and appropriate to achieve your objectives
- is feasible, and comprehensively identifies any risks to delivery and how they will be managed
- if applicable, uses a clear and transparent methodology
- if applicable, summarises the previous work and describes how this will be built upon and progressed
- will maximise translation of outputs into outcomes and impacts
- describes how your, and if applicable your team’s, research environment (in terms of the place, and relevance to the project) will contribute to the success of the work
You must also provide the following:
- details of the codes and methods to be used and clarification of how they are appropriate for the work being proposed
- details of how intensively the code will be used, and how much of the allocated time will be used by this code (for all the major codes listed in your proposal)
- details of whether your project will require exclusive use of any of the DiRAC systems, and if so please provide full justification including potential dates and durations of exclusive use
- a list of prioritised projects within the proposal (if your proposal contains more than one project)
- a table to show the resources requested for each sub-project across each year of the award (if your proposal contains more than one project)
References may be included at the end of this section in addition to the page limit but no greater than 10% of the page limit.
Applicant and team capability to deliver
Word limit: 1,650
Why are you the right individual or team to successfully deliver the proposed work?
What the assessors are looking for in your response
Evidence of how you, and if relevant your team, have:
- the relevant experience (appropriate to career stage) to deliver the proposed work
- the right balance of skills and expertise to cover the proposed work
- the appropriate leadership and management skills to deliver the work and your approach to develop others
- contributed to developing a positive research environment and wider community
- the necessary national or international standing and leadership to deliver the proposed work
You may demonstrate elements of your responses in visual form if relevant. Further details are provided in the Funding Service.
The word count for this section is 1,650 words: 1,150 words to be used for R4RI modules (including references) and, if necessary, a further 500 words for Additions.
Use the Résumé for Research and Innovation (R4RI) format to showcase the range of relevant skills you and, if relevant, your team (project and project co-leads, researchers, technicians, specialists, partners and so on) have and how this will help deliver the proposed work. You can include individuals’ specific achievements but only choose past contributions that best evidence their ability to deliver this work.
Complete this section using the R4RI module headings listed. Use each heading once and include a response for the whole team, see the UKRI guidance on R4RI. You should consider how to balance your answer, and emphasise where appropriate the key skills each team member brings:
- contributions to the generation of new ideas, tools, methodologies, or knowledge
- the development of others and maintenance of effective working relationships
- contributions to the wider research and innovation community
- contributions to broader research or innovation users and audiences and towards wider societal benefit
Additions
Provide any further details relevant to your application. This section is optional and can be up to 500 words. You should not use it to describe additional skills, experiences, or outputs, but you can use it to describe any factors that provide context for the rest of your R4RI (for example, details of career breaks if you wish to disclose them).
Complete this as a narrative. Do not format it like a CV.
Bullet points may be used.
References may be included within this section.
UKRI has introduced new role types for funding opportunities being run on the new Funding Service.
For full details, see Eligibility as an individual.
Ethics and responsible research and innovation (RRI)
Word limit: 500
What are the ethical or RRI implications and issues relating to the proposed work? If you do not think that the proposed work raises any ethical or RRI issues, explain why. Please see further information in the applicant guidance notes.
What the assessors are looking for in your response
Demonstrate that you have identified and evaluated:
- the relevant ethical or responsible research and innovation considerations
- how you will manage these considerations
You may demonstrate elements of your responses in visual form if relevant. Further details are provided in the Funding Service.
Trusted Research and Innovation (TR&I)
Word limit: 100
Does the proposed work involve international collaboration in a sensitive research or technology area?
Demonstrate how your proposed international collaboration relates to Trusted Research and Innovation, including:
- list the countries your international project co-leads, project partners and visiting researchers, or other collaborators are based in
- if international collaboration is involved, explain whether this project is relevant to one or more of the 17 areas of the UK National Security and Investment (NSI) Act
- if one or more of the 17 areas of the UK National Security and Investment (NSI) Act are involved, list the areas
- if this application is part of an experiment at an international facility, please indicate which facility
If your proposed work does not involve international collaboration, answer ‘n/a’ here.
We may ask you to provide additional information about how your proposed project will comply with our approach and expectation towards TR&I, identifying potential risks and the relevant controls you will put in place to help manage these risks.
You may demonstrate elements of your responses in visual form if relevant. Further details are provided in the Funding Service.
Research involving the use of animals
Does your proposed research involve the use of vertebrate animals or other organisms covered by the Animals Scientific Procedures Act?
What the assessors are looking for in your response
If you are proposing research that requires using animals, download and complete the Animals Scientific Procedures Act template (DOCX, 74KB), which contains all the questions relating to research using vertebrate animals or other Animals (Scientific Procedures) Act 1986 regulated organisms.
Save it as a PDF. The Funding Service will provide document upload details when you apply. If this does not apply to your proposed work, you will be able to indicate this in the Funding Service.
Resources and cost justification
Word limit: 1,100
What computing resources (computing time and storage) will you need to deliver your proposed work?
What the assessors are looking for in your response
In your response you must include:
- full justification of the resources requested and why you are requesting the specific DiRAC system: Memory Intensive, Extreme Scaling, or Data Intensive
- assurance that the resources requested are appropriate and justified
- the minimum level of resources required to deliver a viable project. Why the computing time requested is essential for the successful completion of the project, and the scientific impact of any cuts
Overall, assessors want you to demonstrate how the resources you anticipate needing for your proposed work:
- are comprehensive, appropriate, and justified
- represent the optimal use of resources to achieve the intended outcomes
- maximise potential outcomes and impacts
This section should not simply be a list of the resources requested, as this will already be given in the detailed ‘resources’ table. Where you do not provide adequate justification for a resource, we may deduct it from any awarded.
Project management question 1
Word count: 125
How will your project be managed?
What the assessors are looking for in your response
Provide full details of how the management of your project is structured, the reporting lines, frequency of team meetings and the flow of communications between team members.
Project management question 2
Word count: 125
Is there sufficient researcher effort to carry out the proposed research?
What the assessors are looking for in your response
In your response you must demonstrate:
- there is enough staff effort to successfully complete the project. Please include a table to show the estimated effort as a percentage FTE for all team members listed on this project. This should be presented as a percentage FTE across the overall working week
- if the project lead or any project co-leads on this project are project lead or project co-lead on other Research Allocation Committee (RAC) projects (current or at proposal stage for this facility time opportunity), how they will distribute their time across multiple projects and manage conflicting commitments
Project management question 3
Word count: 125
Is there an internal allocation process for the allocation of computing time to the sub-projects within this proposal?
What the assessors are looking for in your response
In your response you must demonstrate how the computing resources will be distributed across the sub-projects within the proposal if this differs from the figures presented in the proposal against each sub-project.
Project management question 4
Word count: 125
Please provide a work plan with milestones against which the progress of the project will be measured
What the assessors are looking for in your response
In your response you must provide a full, comprehensive work plan with milestones against which the progress of the project will be measured.
Project management question 5
Word count: 125
Please provide details of your risk and mitigation analysis
What the assessors are looking for in your response
In your response you must provide full details of the risk and mitigation analysis including compute time and storage, staff and technical risks.
Project management question 6
Word count: 125
Do you have a current RAC allocation which will still be active when this project has started? If yes, please provide full details of how the science is distinct, or if there are any overlaps please specify.
What the assessors are looking for in your response
In your response you must provide assurance that the science to be carried out in this project is distinct from that in your active RAC allocation and not a duplication.
Project management question 7
Word count: 125
Please provide details of your publication plans.
What the assessors are looking for in your response
In your response you must provide full details of your publication plans arising from the work in this proposal, including how many and the timescales.
Data management question 1
Word count: 100
What types of data will be generated?
What the assessors are looking for in your response
In your response you must provide a description of the types of data that are expected to be produced from the project, including the raw data arising directly from the research, the reduced data derived from it, and published data.
Please refer to the STFC data management plan when answering all questions in this section.
Data management question 2
Word count: 100
What types of data will be preserved?
What the assessors are looking for in your response
In your response you must provide details of the types of data to be preserved and how.
Data management question 3
Word count: 100
Are there any software and metadata implications?
What the assessors are looking for in your response
In your response you must provide:
- details of any software and metadata implications
- clarification of what software and metadata will be retained to enable the data to be read and interpreted
Data management question 4
Word count: 100
How long will the data be preserved?
What the assessors are looking for in your response
In your response you must specify how long the data will be preserved.
Data management question 5
Word count: 100
What is the value of the data to others?
What the assessors are looking for in your response
In your response you must provide details and justification of which data will have value to others and should be shared.
Data management question 6
Word count: 100
What is the length of any proprietary period?
What the assessors are looking for in your response
In your response you must provide details and justification of the length of any proprietary period.
Data management question 7
Word count: 100
How will the data be shared?
What the assessors are looking for in your response
In your response you must provide details of how the data will be shared.
Data management question 8
Word count: 125
What resources are needed to preserve and share data?
What the assessors are looking for in your response
In your response you must provide details and justification of any resources required to preserve and share the data.
Equality, diversity and inclusion question 1
Word count: 125
Please outline your team’s approach to equality, diversity and inclusion. What are the key challenges in your area or department and how will you seek to address these?
Your response to this question will not be assessed.
Equality, diversity and inclusion question 2
Word count: 125
Is there any guidance available on monitoring the equality of opportunity for junior researchers on the team? Please provide details.
Your response to this question will not be assessed.
Equality, diversity and inclusion question 3
Word count: 125
Do the investigators on the team responsible for managing the overall allocation have training on equality and diversity? If yes, is it mandatory? Please provide details.
Your response to this question will not be assessed.
Equality, diversity and inclusion Question 4
Word count 125
Is there any guidance available on procedures to monitor and deal with bullying and harassment within the team? Please provide details.
Your response to this question will not be assessed.
