Horizon Europe guarantee scheme: UKRI guidance

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Horizon Europe guarantee guidance (PDF)

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Details

The UK agreed a deal to associate to Horizon Europe on 7 September 2023. UK researchers can now apply for Horizon Europe funding, certain that all successful UK applicants will be covered through the UK’s association (or through the guarantee) for the remainder of the programme.

The guarantee funding will be delivered through UK Research and Innovation. All calls in Work Programme 2024 will be covered by association, and the UK guarantee scheme will be extended to cover all calls under Work Programme 2023.

This publication provides guidance on:

eligibility for the guarantee scheme
scope of the scheme
how to apply

Discuss this guidance

Email: eugrantsfunding@ukri.org

Updates

19 September 2024
Summary of changes: change to silver monitoring 22 to 12 days (Q10); clarification on legacy scheme dates (Q19); change on contact email (Q20).
10 September 2024
Summary of changes: for ERC and MSCA guarantee grants: MSCA recruitment and working conditions (Q134); MSCA postdoctoral fellowships and non-academic placements or short visits not included in the original proposal (Q154 and Q155); MSCA Staff Exchanges and self-funded PhD students on secondment (Q172).
10 September 2024
Summary of changes: for ERC and MSCA guarantee grants: time commitments (Q76); holding an ERC or MSCA guarantee grant alongside a grant from another funder (Q77); update to no-cost extensions (Q81); virement and repurposing funds (Q82 to 84), Q120; ERC Timesheets (Q105); ERC and Disabled Students' Allowance (DSA) (Q115); update to requesting MSCA long-term leave allowances (Q129).
10 September 2024
Summary of changes: updates throughout on transition to UKRI Funding Service. Update on mixed appropriation calls (scope of guarantee section and Q3). New guidance on: Subsidy control or State Aid (Q19-Q22); Working remotely (Q31); Trusted Research and Innovation (Q43).
3 May 2024
Summary of changes: clarification of MSCA Postdoctoral fellowships part-time working (Q: 130); further clarification to staff exchanges top up allowance (Q: 152); MSCA SE: clarification on travel time (Q: 156);
3 May 2024
Summary of changes: clarification on exchange rate fluctuation over lifetime of guarantee grants (Q: 16); Researchfish sanctions (Q: 76); expectations on MSCA and ERC grants when they finish (Qs: 80 to 83); further clarification to family allowance (Qs: 111 to 113); update to the MCAA 2024 conference (Q: 125); MCAA membership (Q: 126);
3 May 2024
Summary of changes: updated several questions with wording for UKRI Funding Service (Qs 18, 19, 20, 59 to 68, 86, 118, 121, 157); added line to notify further guidance for UKRI Funding Service will be added in future update (mainly for post award related Qs: 71, 82, 83, 91, 92, 113, 114, 115, 117, 131, 132, 140, 147, 153, 154);
3 May 2024
Summary of changes: updates on the move from Je-S to the UKRI Funding Service for MSCA and ERC guarantee grants (page 6 and 10); how to apply/submit a funding request updated with information for the UKRI Funding Service (Q: 12); updated section heading: Specific questions for calls hosted on Joint Electronic System (Je-S) and the UKRI Funding Service.
5 March 2024
Summary of changes: Q113, MCAA UK 'Chapter Friends' announcement; Q114, MCAA 2024 annual conference attendance; Q121, MSCA Postdoctoral Fellowships and supervisor affiliation clarification.
1 February 2024
Summary of changes: clarification on several MSCA and ERC policy areas, Je-S processes and the IFS cost conversion tool. Notification that new funding routes will be opening on Je-S for 2023 MSCA Citizens and Postdoctoral Fellowships on 26 February 2024. The 2022 ERC Consolidator and 2022 MSCA Postdoctoral Fellowships will close on Je-S on 1 March 2024.
20 October 2023
Summary of changes: advice on how UK entities should apply to HORIZON-EURATOM-2023-NRT-01 as associated partners and not beneficiaries (p5); explanation of the application process to the guarantee for successful applicants to HORIZON-EURATOM-2023-NRT-01 (p7); exchange rate update for 2024 (p14).
12 October 2023
Summary of changes continued: (q113) Engaging in other work while holding guarantee MSCA PF; (q118) Guarantee MSCA DN’s and successful recruitments.
12 October 2023
Summary of changes continued: (q99) MSCA contributions for recruited researcher and tax; (q100) Visa options for organisations not on the GTV UKRI endorsed funders list; (q101) Recruited researchers changing Je-S accounts; (q106) Clarification on guarantee MSCA PF UK transfers process; (q111) Guarantee MSCA PF and unplanned secondments; (q112) Guarantee MSCA PFs and GTV’s.
12 October 2023
Summary of changes continued: (q75) Clarification on ERC portability for live ERC grants to the list; (q77) Additional letter for ERC guarantee grants; (q83) Principal investigator time commitments on ERC grants; (q84) Holding ERC guarantee grants and other UK grants; (q85) Holding ERC guarantee grants and ERC grants, including Proof of Concept; (q87) 2023 ERC Synergy call guarantee eligibility.
12 October 2023
Summary of changes continued: (q25) Childcare-related cost eligibility; (q34) Submitting project deliverables to UKRI; (q36) Update to IFS conversion tool; (q37) Exchange rate guidance for the conversion tool (q40); IFS lumpsum grant guidance; (q47) Update added on IAR costs; (q68, q69 and q70) Researchfish reporting for Je-S grants.
12 October 2023
Summary of changes: details of the 2023 EURATOM call eligibility and conditions for funding under the guarantee; UK association to Horizon Europe and the UK Horizon Europe guarantee page; Je-S grant maintenance request attachments required in a single PDF document.
11 September 2023
Summary of changes: revised guidance on pages 9 and 10 following Horizon Europe association agreement. Further detailed guidance will be issued in the coming weeks.
24 July 2023
Summary of changes: confirmation of ERC and MSCA funding opportunities that will be opening and closing on Je-S in the coming months.
4 July 2023
Summary of changes: knowledge and innovation communities 2023 call opening confirmation added to document.
8 June 2023
Summary of changes continued: applicants to the EDCTP3 funding opportunity closing on 29 June 2023 are advised to apply as ‘Partners’ and not ‘Associated partners’ in order to access the guarantee (q38)
8 June 2023
Summary of changes: scope of Guarantee extended to cover funding opportunities with final deadlines up to and including 30 September 2023; claims process for HEIs/charities/public sector bodies for grants hosted on IFS now changed to profiled payments made quarterly with reconciliation every 4th quarter (q14)
22 May 2023
Summary of changes continued: rules for cost category/budget shifts for IFS-hosted grants and project change request requirements (q41); terms and conditions for ERC/MSCA grants (q51); portability of live ERC grants to the UK – please contact UKRI for review (q65); maternity, paternity, adoption, and parental leave for ERC grants (q71)
22 May 2023
Summary of changes: research data sharing and management costs allowed (q29); Horizon Europe research data sharing and management policy adherence (q30); project deliverables should be made available to UKRI upon request (q31); independent accountant’s reports allowable costs for IFS-hosted grants (q40)
17 April 2023
Summary of changes: prizes defined as out of scope; international tuition fees now allowable costs on all guarantee grants; open access costs chargeable to guarantee grants; guarantee grants expected to adhere to Horizon Europe open access policy; parental leave for MSCA guarantee grants covered by additional funding streams and process for requesting.
6 March 2023
Summary of changes: the Department for Science, Innovation and Technology (DSIT) extension of the guarantee to cover successful UK applications to all funding opportunities with EU final deadlines up to 30 June 2023; portability of European Research Council grants to the UK where the grant agreement has been signed but no spend incurred, see question 56 for details.
17 February 2023
Summary of changes: ERC Consolidator 2022 grants opened 7 Feb 23; MSCA Postdoctoral Fellowships 2022 opens 28 Feb 23; Funding routes close on Je-S for MSCA and Citizens 2021 grants on 1 Mar 23; ERC Starting, Consolidator and Advanced 2021 grants close 30 Mar 23; Grants hosted on IFS now have 2 sets of terms and conditions depending upon the signature date or deadline of the Horizon Europe call.
19 December 2022
Summary of changes: 1. BEIS extension of the guarantee to cover successful UK applications to all calls with EU final deadlines up to 31 March 2023. 2. Terms of guarantee (page 6 of guidance): additional notes on associated partner obligations. 3. Revision to IFS post-award monitoring: see revised Q&A question 8 for details.
5 December 2022
Moving ERC grants UK-UK research organisations process (q61); MSCA project partners clarification (q70); MSCA PF changing UK based host or supervisor processes (q75, q76); MSCA PF career development plan clarification (q79); MSCA DN clarification on mobility rule (q82); MSCA Staff Exchanges and CO-FUND updates (q83 to q87).
5 December 2022
Next steps for those mistakenly applying as Associated Partners (q25); Submitting the start confirmation on Je-S (q45); Latest start dates for ERC and MSCA guarantee grants (q46); Reallocation of budget under Je-S headings (q50); Clarification of Researchfish for joint proposals (q51); Reporting for ERC/MSCA collaborative grants (q52); ERC Starting grants 2022 call process (q56).
5 December 2022
Wave three of guarantee route on IFS announced and ERC Starting 2022 and Synergy 2022 calls opening on Je-S 14th December 2022; Further clarification of when change to Associated Partner is needed; KICs - 2022 opportunity closing on 31 January 2023; FX rate refresh (q12); Update on acknowledgement of funders (q23); Overseas Territories clarification (q24).
3 November 2022
Je-S guidance updates: Changes to grants: once active (q45), start dates (q43) and incurring costs (q43). Researchfish reporting (q46). MSCA: eligible costs (q57); additional allowances (not originally applied for) (q59, q60); consortia project partners (q62).
3 November 2022
Q&A updates: Costs for personnel based outside UK are included in guarantee funding (q2). Acknowledging UKRI funding (q23). If a UK partner can’t complete their part of a multi-beneficiary project, funding may be transferred to another institution (q.30). Cascaded funding: cannot be held or administered by Associate Partners (q31). ERC: Overseas teams planned costs covered (q52).
3 November 2022
General updates: Applications must be made as ‘beneficiary’ to receive funding. EURATOM Research and Training 2021 call is also covered by the guarantee. Lump sum model will still be funded on a quarterly basis.
6 October 2022
Update to the third paragraph of question 8, providing clarity on the Je-S post award monitoring.
1 September 2022
The guarantee date has been updated to cover all Horizon Europe calls with a final submission date on or before 31 December 2022. Multiple changes have been made across the document to reflect this. The guarantee extension also includes 2023 costs for the European Institute of Innovation and Technology Knowledge and Innovation Community activities delivered by UK participants.
12 August 2022
New content: Grant portability and moving tasks to UK partners. Applying for Global Talent visas using EU award letters. Removed requirements to split student costs to a separate training grant for ERC grants.
18 July 2022
Additional missions calls added to scope of guarantee. Provisional launch timings for additional MSCA calls announced (MSCA Staff Exchanges and MSCA CO-FUND. Revision to Innovation Funding Service Independent Accountant Report thresholds. Additional Q&A on eligibility of reserve list applications. Additional Q&A on operational costs for EIT-KIC Co-Location Centres.