You must apply using the Joint Electronic Submission (Je-S) system.
You can find advice on completing your application further below. We recommend you start your application early.
Your host organisation will also be able to provide advice and guidance.
Submitting your application
Before starting an application, you will need to log in or create an account in Je-S.
All UK investigators involved in the project need to be registered on Je-S
Canadian investigators are not required to be included within the investigators section of the Je-S form and therefore do not require Je-S accounts.
Any UK investigators who do not have a Je-S account must create an account that permits them to be included within the Je-S application as either principal or co-investigator. Those without Je-S accounts, must create the correct Je-S account at least 10 working days before the funding opportunity deadline.
When applying:
- Select ‘documents’, then ‘new document’.
- Select ‘call search’.
- To find the funding opportunity, search for: UK and Canada regenerative medicine exchange programme.
This will populate:
- council: MRC
- document type: Standard proposal
- scheme: Research grant
- call/type/mode: UK and Canada regenerative medicine exchange programme
When you have completed your application, make sure you ‘submit document’ and contact your research office to ensure your application is finally submitted through Je-S to us before the advertised funding opportunity closes.
You can save completed details in Je-S at any time and return to continue your application later.
Deadline
We must receive your Je-S application by 31 October 2023 at 4:00pm UK time.
You will not be able to apply after this time. Please leave enough time for your proposal to pass through your organisation’s Je-S submission route before this date.
You should ensure you are aware of and follow any internal institutional deadlines that may be in place.
You will not be able to submit your Je-S application until the funding opportunity opens in Je-S on 18 September 2023.
By submitting your application by Je-S, you grant us permission to share your full application with Stem Cell Network (SCN) Canada.
Guidance completing your Je-S application
Project details
Complete the project details section by including:
- your host research organisation and department
- a short application reference of your own choosing
- your application name
- correct funding opportunity name of ‘UK and Canada regenerative medicine exchange programme’
- your proposed start date (latest permitted is 15 March 2024)
- the duration of the project, which should be either two (minimum), or three months (maximum)
- for projects of six, seven or eight weeks duration, you should indicate the duration as two months
- for projects of nine, ten, eleven or twelve weeks duration, you should indicate the duration as three months
Investigators
Principal investigator
When the exchange researcher is not eligible to be principal investigator, they should be included as co-investigator.
Add the eligible principal investigator to the Je-S application and complete the required information as follows:
- select the principal investigator by searching the Je-S database
- select the relevant yes or no response, if your current post will outlast the project
- select ‘no’ to indicate that you are not an MRC/ESS staff member
- total number of hours to be worked:
- you should indicate the figure one in the box provided
- Cost type:
- should remain as the already selected default option of ‘Directly Allocated’ (salary costs are not permitted, therefore this selection is not relevant, but requires completion)
- Salary rate:
- you should indicate the figure one in the box provided
- Contracted working week percentage:
- Indicate 100 in the box provided, unless your contract is part time, then you should indicate the actual percentage applicable to your part time working
- Total number of hours to be charged:
- Indicate zero within the box provided
Complete the addition of the principal investigator to your Je-S application, by selecting the ‘calculate’ option and then ‘saving’ the information you have entered.
Co-investigator
When the exchange researcher is not eligible to be principal investigator, they should be included as co-investigator, by following the same process as detailed within the above principal investigator guidance.
Only the UK exchange researchers are required to be added to the Je-S co-investigator section.
Summary
Your summary within Je-S should reflect the below statement:
This award is to support collaborative activities for regenerative medicine exchange researchers between the UK and Canada.
Technical summary
Your technical summary within Je-S should reflect the below statement:
This award is to support collaborative activities for regenerative medicine exchange researchers between the UK and Canada.
Other support
You must provide details of the current or previous award that makes this application eligible.
The current award or recently ended award you have received, must have been awarded by one of the following UK funding organisations:
- UK Research and Innovation (UKRI), such as the Medical Research Council (MRC)
- Wellcome
- medical research charities
The Canadian applicant linked with your application, must have a current or recently ended award, that is funded by one of the following Canadian funding organisations:
- the Canadian Institutes of Health and Research (CIHR)
- National Sciences and Engineering Research Council of Canada (NSERC)
- Stem Cell Network (SCN)
Guidance how to complete other support section
Select the option to ‘add a new other support item’.
Search for the UK awarding organisation, such as ‘Medical Research Council’.
If the awarding organisation is not on the Je-S database, you have the option to Add New Organisation’ to complete that requirement.
Add the awarding organisation reference, such MR/T123456/1 (if the award was made by MRC). It is expected that all funders will issue all award holders with a reference specific to their application.
Add the title of your current or ended eligible award.
Do not complete both the decision made and expected decision date sections.
Award made: Select ‘Yes’ option.
Indicate the start and end date of the eligible award.
Amount sought: indicate the total funds awards for the eligible award
Travel and subsistence
All journeys should be by the most suitable and economical means and at current prices with no allowance for inflation.
You should ensure you follow the following guidance when including your travel and subsistence costs within your Je-S application, by:
- identify the purpose and destination for each journey for which funds are requested
- subsistence rates, should be applicable with the host research organisation staff policy for travel and subsistence
- where there are multiple journeys to the same destination for the same purpose please annotate, such as, London to Paris x 2
- costs for attendance at conferences may be included, where such attendance will be of direct benefit to the exchange
- check the box adjacent to the ‘Exceptions’ option, to indicate that the costs will be funded at 100%
- check the oversea destination as where the travel and subsistence costs are applicable
- indicate the costs being claimed for the purpose detailed
Other directly incurred costs
If you wish to include other directly incurred costs, these should be fully justified within the application template.
Please add a new ‘other directly incurred costs’ item entry into Je-S for each ‘other cost’ you are claiming.
Other costs can include for example:
- visits/access to facilities
- conference attendance (subject to approval by SCN and MRC)
- other collaborative activities (subject to approval by SCN and MRC)
What we will not fund
We will not fund:
- salary costs
- items of equipment
- other research costs including consumables
- ordinary living costs, such as meals
Attachments
Your application must also include the following attachments.
Case for support
Download and complete the MRC SCN exchange programme application form (DOCX, 128KB).
Upload the completed form to the attachments section of your Je-S application, using the case for support document option.
CV’s
Include a separate CV for each UK and Canada:
- principal investigator
- exchange researcher (required when the exchange researcher is not the principal investigator)
Each CV must not exceed a maximum of two sides of A4.
List of publications
Include a separate publications list for each UK and Canada principal investigator.
Where the exchange researcher is added as co-investigator, a separate publications list should also be created and uploaded to the Je-S application, in addition to the separate principal investigator publications list document required.
Each publication list must not exceed a maximum of one side of A4.
Letter of support
Include a project abstract of the current or recently ended award, that you have included within the ‘Other Support’ section. The abstract attachment should not exceed a maximum of one page of A4.
