Proposal must be submitted by the seconding organisation (the normal employer of the secondee) through the Joint Electronic Submission system (Je-S).
Due to the nature of these activities it is expected that the seconding and receiving organisations will both collaborate closely on the preparation of the proposal.
At least one individual from each organisation involved must be named on the Je-S form, with the receiving organisation and contact listed as a project partner.
Businesses needing support in registering on the Je-S system can contact the Innovation Scholars team.
Assistance is also available from the Je-S help desk:
jeshelp@je-s.ukri.org
+44 (0) 1793 44 4164
What we will ask you
The application is split into five sections:
- Je-S form
- case for support
- CV for the secondee
- project partner (receiving organisation)
- finances.
Je-S form
Applicants
If the lead applicant (principal investigator) is the secondee then they should be the only person listed on the proposal under staff
If the lead applicant (principal investigator) is not the secondee then the secondee should be listed as research staff.
Only the secondee’s salary can be claimed.
Further information on how to do this is available in our guidance document (PDF, 756KB).
Summary
Describe your proposed activity in simple terms in a way that could be publicised to a general audience.
If awarded, this will be made publicly available and applicants are responsible for ensuring that the content is suitable for publication.
Technical summary
Describe the research in a manner suitable for a specialist reader.
If awarded, this content will be made publicly available and applicants are responsible for ensuring that the content is suitable for publication.
Financial resources
The only costs that should be claimed for are the salary of the secondee and the costs for travel and subsistence that they will incur by undertaking the secondment.
These costs are received by the submitting organisation, which must be the normal employer of the secondee.
If the submitting organisation is registered on Je-S (independent research organisations and universities) they should put their costs into the Je-S form.
If the submitting organisation is not registered on Je-S (businesses and other non-independent research organisations) they should:
- fill in the finance spreadsheet provided, instead of the finance section of the Je-S form
- upload this with their application as a ‘letter of support’ attachment type.
Further information regarding this is in our guidance document (PDF, 756KB).
Project partner (receiving organisation)
The receiving organisation (place where the secondee will be seconded to) should be listed as a project partner, they should be the only project partner listed.
The organisation and contact name of the partner must be provided.
A letter of support will be required, see section four.
Other questions
The questions relating to ethics and the use of tissue and animals at the end of the Je-S form must be answered.
Case for support
Your case for support document must be prepared in a sans serif font with a size equal or greater than 11pt. The margins should be no less than 2cm all around the page.
You have four pages to address the following criteria.
Challenge
Vision and challenge(s) of proposed work and how it will contribute to the call objectives:
- the vision/objectives of the proposed work
- the challenge(s) that the project will meet and that the people engaged in it will solve. This should be explained in the context of the organisations involved and/or the broader sector or community
- clearly state how you will meet some or all the objectives of the Innovation Scholars secondment call.
Secondee
Suitability of secondee including added value:
- evidence of the capability of the secondee to effectively undertake and deliver against the vision and aims of the activity and realise the desired outcomes and impacts
- evidence of the value that will be added to the secondee and how their participation will aid them in their career.
Environment
The suitability of the environment of the receiving organisation:
- evidence of the suitability of the receiving organisation (secondment) environment for the undertaking of the proposed activity
- evidence of appropriate support for the secondee in the host (secondment) environment with respect to the fulfilment of the vision and outcome of the activity.
Impact
The benefits the project will have to participants and the broader impact:
- proposals must demonstrate impact in terms of benefit to the secondee and organisations involved in the secondment. As a minimum there must be a benefit to both the secondee and host organisation
- proposals should articulate wider benefits that might be realised, these should be specific, realistic and discussed in the context of organisational strategy.
Activity
Resources, plan, costs, risks and mitigation:
- the appropriateness of the resources requested. In-kind or direct support from participating organisations will be taken into consideration if it is clearly listed and confirmed
- the suitability of the plan for achieving the vision and objectives of the activity. Including management, monitoring and an appreciation of any risks and how they will be managed.
CV for secondee
A CV must be submitted for the secondee only. This call is using a narrative CV format.
The CV template (Word, 54KB) provided includes guidance and examples.
A CV which simply lists past positions, publications and funding will not adequately support an application.
Project partner (receiving organisation)
The organisation receiving the secondee is ineligible to receive funding and must be listed as a project partner.
A letter of support should be uploaded and should confirm the receiving organisation’s in-kind and direct contributions to the proposed activity. These contributions, whether in cash or kind, should entered on Je-S form.
Finances
Research organisations will be awarded 100% of costs where state aid legislation does not apply.
More detailed information on how to enter costs into Je-S can be found in our guidance document (PDF, 756KB).
Organisations registered on Je-S (independent research organisations and universities) should put their costs into the Je-S form as follows:
- salary costs: replacement salary costs to cover the time the secondee spends in the host organisation (salary, NI, tax and any pension costs). These will be paid at 100% and should be entered as exception under the staff category
- travel and subsistence: travel and subsistence costs relating directly to the secondees travel to the host location will be claimable at 100%. These should also be entered as an exception under the travel and subsistence category.
All other organisations (businesses and other non-independent research organisations) should fill in the finance spreadsheet provided and upload it to Je-S as a PDF file.
See the call guidance document (PDF, 756KB) for further information.
Note that these organisations should not put their finances on the Je-S form as they may be calculated at the incorrect rate as a result of state aid.
Costs that cannot be claimed
All other costs associated with the project cannot be claimed and must be cash or in-kind contributions from the seconding and receiving organisations.
These include:
- the costs incurred by the receiving organisation in hosting the secondee
- any project and activity costs including equipment, consumables
- any other unclaimable costs to the seconding organisation including indirect and overhead costs.
Recording of in-kind and cash contributions
Contributions to your project should be recorded as accurately as possible in the following ways:
- the receiving organisation (project partner) should record their contributions in the project partner section of the Je-S form, this will need to be done by the seconding partner on your behalf. It is therefore important that they are clearly detailed in your letter of support
- the seconding (submitting) organisation should detail any cash or in-kind contributions it makes under the activity section of the case for support document.
