We are running this funding opportunity on the new UK Research and Innovation (UKRI) Funding Service so please ensure that your organisation is registered. You cannot apply on the Joint Electronic Submissions (Je-S) system.
The project lead is responsible for completing the application process on the Funding Service, but we expect all team members and project partners to contribute to the application.
Only the lead research organisation can submit an application to UKRI.
To apply
Select ‘Start application’ near the beginning of this Funding finder page.
- Confirm you are the project lead.
- Sign in or create a Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org
Please allow at least 10 working days for your organisation to be added to the Funding Service. We strongly suggest that if you are asking UKRI to add your organisation to the Funding Service to enable you to apply to this Opportunity, you also create an organisation Administration Account. This will be needed to allow the acceptance and management of any grant that might be offered to you.
- Answer questions directly in the text boxes. You can save your answers and come back to complete them or work offline and return to copy and paste your answers. If we need you to upload a document, follow the upload instructions in the Funding Service. All questions and assessment criteria are listed in the How to apply section on this Funding finder page.
- Allow enough time to check your application in ‘read-only’ view before sending to your research office.
- Send the completed application to your research office for checking. They will return it to you if it needs editing.
- Your research office will submit the completed and checked application to UKRI.
Where indicated, you can also demonstrate elements of your responses in visual form if relevant. You should:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- ensure files are smaller than 5MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Watch our research office webinars about the new Funding Service.
For more guidance on the Funding Service, see:
References
Applications should be self-contained, and hyperlinks should only be used to provide links directly to reference information. To ensure the information’s integrity is maintained, where possible, persistent identifiers such as digital object identifiers should be used. Assessors are not required to access links to carry out assessment or recommend a funding decision. You should use your discretion when including references and prioritise those most pertinent to the application.
References should be included in the appropriate question section of the application and be easily identifiable by the assessors, for example (Smith, Research Paper, 2019).
You must not include links to web resources to extend your application.
Match funding
There is no requirement for match funding from the organisations hosting the project lead, project co-leads or other staff employed on the grant. EPSRC advises reviewers and panel members not to consider the level of matched university funding as a factor on which to base funding decisions. Project partners are expected to contribute to the project, either with cash or in-kind contributions.
Deadline
From September 2024, EPSRC will run the programme grant outline opportunity as an open funding opportunity. We will not publish closing dates for individual rounds, instead we will batch applications internally. You should apply when your application is ready for submission and not be concerned about a closing date.
Due to systems requirements, a closing date will appear on the Funding Service approximately 12 months from the publication of this opportunity. Please do not wait for this date to submit your application, we will be processing applications throughout 2024 and 2025.
Due to the agile development of the Funding Service, we will need to make changes to this opportunity to allow technical updates or new policies to be implemented. No changes are planned to EPSRC programme grant opportunities before September 2025. However, if updates are required, we will communicate these changes at least eight weeks before they are implemented (excluding major public holiday periods).
Following the submission of your application to the funding opportunity, your application cannot be changed, and applications will not be returned for amendment. If your application does not follow the guidance, it may be rejected. If an application is withdrawn prior to peer review or office rejected due to substantive errors in the application, it cannot be resubmitted to the opportunity.
Personal data
Processing personal data
EPSRC, as part of UKRI, will need to collect some personal information to manage your Funding Service account and the registration of your funding applications.
We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.
Publication of outcomes
EPSRC, as part of UKRI, will publish the outcomes of this funding opportunity at a Tableau tool web page.
If your application is successful, we will publish some personal information on the UKRI Gateway to Research.
Summary
Word limit: 550
In plain English, provide a summary we can use to identify the most suitable experts to assess your application.
We usually make this summary publicly available on external-facing websites, therefore do not include any confidential or sensitive information. Make it suitable for a variety of readers, for example:
- opinion-formers
- policymakers
- the public
- the wider research community
Guidance for writing a summary
Clearly describe your proposed work in terms of:
- context
- the challenge the project addresses
- aims and objectives
- potential applications and benefits
Core team
List the key members of your team and assign them roles from the following:
- project lead (PL)
- project co-lead (UK) (PcL)
- project co-lead (international) (PcL (I))
- specialist
- grant manager
- professional enabling staff
- research and innovation associate
- technician
- visiting researcher
- researcher co-lead (RcL)
Only list one individual as project lead.
Find out more about UKRI’s core team roles in funding applications.
Application questions
Strategic vision and fit to programme grant scheme
Create a document that includes your responses to all criteria. The document should not be more than five sides of A4, single spaced in paper in 11-point Arial (or equivalent sans serif font) with margins of at least 2cm. You may include images, graphs, tables. References may be included but should not exceed one page of your document. You can have an additional page for a diagrammatic workplan.
For the file name, use the unique Funding Service number the system gives you when you create an application, followed by the words Strategic vision and fit to programme grant scheme
Save this document as a single PDF file, no bigger than 8MB. Unless specifically requested, do not include any sensitive data within the attachment.
If the attachment does not meet these requirements, the application will be rejected.
The Funding Service will provide document upload details when you apply.
What is the strategic vision of the proposal and how does the proposed project fit the programme grant scheme?
What the assessors are looking for in your response
For the strategic vision, explain how your proposed work:
- fits within EPSRC’s strategic priorities and the wider research landscape
- enables a unique contribution to the research field that is timely to the research landscape
- underpins EPSRC research areas and strategic priorities
For the fit to programme grant scheme, explain how you have designed your work so that:
- the programme grant scheme is the most appropriate route for the proposed research
- there is clear use of inter-linked projects that require a programme of connected research activities
- there is a clear structure in place to take advantage of the flexibility provided by a programme grant
- there is a clear management and advisory structure, and the project has the right balance of skills and expertise to cover the proposed work
References may be included within this section.
Outline costs
Word limit: 500
What are the expected costs of the proposed work?
What the assessors are looking for in your response
- provide the approximate total values in GBP (£) for the expected directly incurred, directly allocated, indirect costs and exceptions
- view the guidance on the costs you can apply for
Project partners
Add details about any project partners’ contributions. If there are no project partners, you can indicate this on the Funding Service.
A project partner is a collaborating organisation who will have an integral role in the proposed research. This may include direct (cash) or indirect (in-kind) contributions such as expertise, staff time or use of facilities. Project partners may be in industry, academia, third sector or government organisations in the UK or overseas, including partners based in the EU.
Add the following project partner details:
- the organisation name and address (searchable via a drop-down list or enter the organisation’s details manually, as applicable)
- the project partner contact name and email address
- the type of contribution (direct or in-direct) and its monetary value
If a detail is entered incorrectly and you have saved the entry, remove the specific project partner record and re-add it with the correct information.
For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.
Facilities
Word limit: 250
Does your proposed research require the support and use of a facility?
What the assessors are looking for in your response
If you will need to use a facility, follow your proposed facility’s normal access request procedures. Ensure you have prior agreement so that if you are offered funding, they will support the use of their facility on your project.
For each requested facility you will need to provide the:
- name of facility, copied and pasted from the facility information list (DOCX, 35KB)
- proposed usage or costs, or costs per unit where indicated on the facility information list
- confirmation you have their agreement where required
Facilities should only be named if they are on the facility information list above. If you will not need to use a facility, you will be able to indicate this in the Funding Service.
