You must apply using the Joint Electronic Submission (Je-S) system.
You can find advice on completing your application in the:
Your host organisation will also be able to provide advice and guidance.
Submitting your application
Before starting an application, you will need to log in or create an account in Je-S.
We recommend you start your application early.
When applying, select ‘new document’, then:
- council: AHRC
- form: fellowship proposal
- scheme: AHRC / fellowship proposal / AHRC fellowships
- call/type/mode:
- AHRC Library of Congress Digital Fellowship 01 September 2022
- AHRC Getty Conservation Institute Digital Fellowship 01 September 2022
Once you have completed your application, make sure you ‘submit document’.
You must enter either the Library of Congress or the Getty Conservation Institute (as appropriate) as a project partner in the Je-S form, with a listed contribution of £1. No project partner letter of support is required.
All overseas costs incurred by non-UK organisations must be entered as ‘other directly incurred’ costs following the format given in the AHRC’s research funding guide under ‘proposals with an international element’.
By submitting an application for this opportunity, you consent to your application being shared with your chosen host institute (the Library of Congress or the Getty Conservation Institute) and stored in accordance with their institutional data privacy policies, for the purposes of processing and assessment.
You can save completed details in Je-S at any time and return to continue your application later.
Deadline
AHRC must receive your application by 1 September at 16:00.
You will not be able to apply after this time. Please leave enough time for your proposal to pass through your organisation’s Je-S submission route before this date.
You should ensure you are aware of and follow any internal institutional deadlines that may be in place.
You should apply for only one of the two opportunities.
Fellowships must start by 1 February 2023, unless exceptional circumstances apply, for example on equality, diversity and inclusion grounds. It is anticipated that the duration of the fellowship will include a period of preparatory research before taking up residence at the host institution.
Attachments
Case for support
This is a mandatory attachment and must be six sides of A4.
The case for support is the body of your fellowship proposal. You should structure your case for support using the following headings.
Summary of the proposed fellowship
You should provide a clear and concise description of the activities to be undertaken during the fellowship. You should also explain how the proposed activities will support the aims and objectives of the host institution and be of benefit to cultural institutions in the UK.
Aims and objectives
You should describe the aims and objectives of the activities. What specific targets or outcomes will you have achieved by the end of the fellowship?
Outputs
You should describe the anticipated outputs from your fellowship. For example:
- publications
- tools
- techniques
- digitised collections
- training materials.
Methodology and approach
You should provide an explanation of the scoping, analysis and wider engagement work to be undertaken, including a clear explanation of the methodologies to be used and why and how these would enable you to conduct the research.
Timetable of activities
You should give a clear timetable of activities, including engagement work.
Management and co-ordination
You should outline how the fellow would meet the needs of the proposed work and ensure it could be completed in time.
Please refer to the assessment criteria when writing the case for support.
CV
This is a mandatory attachment and must be a maximum of two sides of A4.
A summary CV should be attached as a separate document.
It should be tailored to the aims of the scheme, and outline any selected outputs, publications or engagement activity relevant to the fellowship.
Justification of resources
This is a mandatory attachment and must be two sides of A4.
This statement should be used to justify the resources required to undertake the project.
Any research costs incurred at the GCI or the Library of Congress are to be provided in-kind by the host, and as such should not be costed in the application to AHRC. However, please give an indication of what resources you expect to require from the host (GCI or Library of Congress).
You should:
- explain why the indicated resources are needed, taking account of the nature and complexity of the activity proposed. It is not sufficient merely to list what is required
- have regard for the breakdown of resources into the summary fund headings ‘directly incurred’, ‘directly allocated’ and (where appropriate) ‘exceptions’
- in some cases, such as investigator time, use of internal facilities and shared staff costs, the basis of the costing need not be justified, but the need for the resources does need justification
- try to be explicit about the need for the level of investigator time sought
- include a clear and detailed justification for both why items expected to be found in a department are required for the project and why they cannot be provided from the research organisation or host institution’s own resources (including funding from indirect costs).
Data management plan
This is a mandatory attachment and must be a maximum of two sides of A4.
The data management plan should outline the project’s approach to managing data.
You should:
- briefly introduce the types of data the fellowship will create. Why did you decide to use these data types?
- give details on the proposed methodologies that will be used to create the data.
- explain how the data will be stored in the short term
- detail what backup you will have in the in-project period to ensure no data is lost
- explain how the data will be stored in the long term
- explain where you have decided to store data and why this is appropriate
- outline how long will it be stored for and why
- outline the costs of storage, and why these costs are appropriate
- detail how the data will be shared and the value it will have for others
- explain how the data will enhance the area and how it could be used in the future.
Work plan
This attachment must be a maximum of one side of A4.
A work plan attachment must be included to:
- outline your timetable for the project (both research and leadership activities)
- indicate the work to be undertaken in each month of the award.
The work plan should clearly outline your time commitment for each phase of the fellowship.
Head of department statement
This attachment must be a maximum of two sides of A4.
The head of department statement must include the following information:
- what the fellow is bringing to the project and why they are best placed to conduct the research
- how they will deliver the project’s objectives
- how their institution will support them during the lifetime of the project
- assurances that their contract will be in place for the duration of the project.
