Je-S submissions
All proposals should be submitted online using the Joint Electronic Submissions system (Je-S). The login screen has links to tutorials and system help.
When applying, please ensure the following details are entered correctly so your application reaches the correct council and the correct opportunity. Providing incorrect details at this stage could result in your application not being considered for this opportunity.
When applying select:
- council: STFC
- document type: standard proposal
- scheme: standard
- call title: Quantum Technologies for Fundamental Physics Grant call 2021
Your host organisation’s administration is required to complete the submission process. After completing the application you must ‘submit document’, which will send your application to your host organisation’s administration.
Applicants should allow sufficient time for your organisation’s submission process between submitting your proposal to them and the funding opportunity closing date. STFC must receive your full proposal application by 16:00 on Tuesday 9 November.
Je-S documents
As well as the Je-S application form, the following documents must be submitted.
You should attach your documents as PDFs to avoid errors. They must be completed in single-spaced Arial 11 font or similar-sized sans serif typeface.
Case for support
This document is mandatory.
It must be up to 10 pages, consisting of:
- case for support, six pages
- track record, two pages
- justification of resources, two pages.
The six page case for support should include the following sections.
Aims and background
Outline the main aims of the proposal and who will benefit from the project. Demonstrate how the project meets the stated aims of the QTFP programme with reference to the assessment criteria.
Describe the current status of the scientific area and the relevance of the project in an international context. Please make clear the benefits to the UK of working in this area and any international links where relevant.
Research programme and work plan
Describe the research programme with detail on specific work packages, assigning responsibility between partners. The summary should provide sufficient detail for referees to assess fully the technical aspects of the proposed project.
Project deliverables
Identify what the direct outputs will be at the end of this grant (please be specific). Projects are expected to show the generation of results or use of quantum technologies within the lifespan of the project.
For current projects, this section should include information on the impact this proposal will have on the current deliverables and the additionality this funding will have on the current project.
Impact
Impact is now a core consideration throughout the grant application process and showing how the applicants will maximise the impact of the proposed research should therefore be intrinsic to the proposal itself in a way that is appropriate to the nature and scope of the project being proposed.
Risk analysis
Applicants should show that they have identified risks and developed alternative strategies to mitigate these. The applicants should consider both technical, programmatic and, where relevant, commercial risks.
Track records of the collaborators involved in the proposal
Two pages.
This should demonstrate to the reviewers that the proposed team has the appropriate expertise and experience to conduct the research. Non-academic partners or collaborators should be considered part of the team.
For current projects, this should include the progress of the project to date and deliverables achieved.
If applicable, state where flexible working or a career break has had an impact on a member of the research team. You do not need to explain the personal circumstances that resulted in the need for this, instead they should describe the impacts on the individuals’ track record and career development.
Justification of resources
Two pages.
State the resources requested by the applicants and provide justification for them. It should explain the necessity of your requested resources to your research project.
Any cross-cutting items should clearly indicate which work packages they are tied to, and how the cost is to be split between the different projects.
Projects are encouraged to ensure management and impact costs are included and justified in the application.
Data management plan
This document is mandatory.
It is anticipated that all applications will produce or collect data during the course of the proposed project. The development of a data management plan as an attachment to the Je-S pro forma is mandatory for all applications.
The plan should be no longer than two pages of A4. The plan, together with any costs associated with it, will be considered and assessed by the panel.
The data management plan should explain how the data will be managed over the lifetime of the project and, where appropriate, preserved for future re‐use.
Applications that do not have a data management plan will not be accepted.
STFC guidance on data management plans
Gantt chart
This document is mandatory.
Include a Gantt chart that sets out your project plan.
Project partner letters of support
Any organisations entered on the Je-S form as project partners. A project partner is an organisation which contributes in cash or in kind to the project, but which is not requesting any money.
They must be:
- either formal letters of support (on headed paper and signed by a senior member of staff or director), or via email
- dated within six months of the submission
- detail their interest and involvement in the project in terms of specific objectives and desired outcomes together.
Resources to be provided by any project partners, whether in cash or in-kind contributions, should be clearly identified in the proposal.
Letters of support
Letters of support can be included from other relevant parties not directly involved in the project but who support the objectives, for example, potential end users.
These letters:
- can be either formal letters of support (on headed paper and signed by a senior member of staff or director), or via email
- should be dated within six months of submission
- detail their interest and involvement in the project in terms of specific objectives and desired outcomes together.
Cover letter
This document is optional. There is no page limit.
This is not seen by the panel.
Technical assessment
This document is optional. There are no page limits.
For the use of a major facility, where applicable.
Data protection
Grants submitted through Je-S are done so under the Je-S terms and conditions.
Please make sure you have permission from any relevant bodies before submitting any sensitive data. STFC will not be held accountable if data submitted has been done so without the relevant permissions sought.
