We are running this funding opportunity on the new UKRI Funding Service. You cannot apply on the Joint Electronic Submissions (Je-S) system.
The project lead is responsible for completing the application process on the UKRI Funding Service, but we expect all team members and project partners to contribute to the application.
Only the lead research organisation can submit an application to UKRI.
To apply:
Select ‘Start application’ near the beginning of this Funding finder page.
- Confirm you are the project lead.
- Sign in or create a UKRI Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org
- Answer questions directly in the text boxes. You can save your answers and come back to complete them or work offline and return to copy and paste your answers. If we need you to upload a document, follow the upload instructions in the UKRI Funding Service. All questions and assessment criteria are listed in the How to apply section on this Funding finder page.
- Allow enough time to check your application in ‘read-only’ view before sending to your research office.
- Send the completed application to your research office for checking. They will return it to you if it needs editing.
- Your research office will submit the completed and checked application to UKRI.
Watch our research office webinars about the new UKRI Funding Service.
Deadline
We must receive your application on 16 January 2023 by 4.00pm UK time.
You will not be able to apply after this time.
Make sure you are aware of and follow any internal institutional deadlines.
Following the submission of your application to the funding opportunity, your application cannot be changed, and applications will not be returned for amendment. If your application does not follow the guidance, it may be rejected.
Personal data
Processing personal data
As part of UKRI, we will need to collect some personal information to manage your funding service account and the registration of your funding applications.
We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.
Publication of outcomes
If your application is successful, we will publish some personal information on the UKRI Gateway to Research.
Summary
Word limit: 550
In plain English, provide a summary we can use to identify the most suitable experts to assess your application.
We may make this summary publicly available on external-facing websites, so make it suitable for a variety of readers, for example:
- opinion-formers
- policymakers
- the public
- the wider research community
Guidance for writing a summary
Clearly describe your proposed work in terms of:
- context
- the challenge the project addresses
- aims and objectives
- potential applications and benefits
Core team
List the key members of your team and assign them roles from the following:
- project lead (PL)
- project co-lead (UK) (PcL)
- grant manager
- professional enabling staff
- research and innovation associate
- specialist
- technician
Only list one individual as project lead.
All applications must have a minimum of four individuals on the leadership team. You must include the following roles:
- a project lead
- at least one project co-lead from an organisation outside of academia
- a grant manager, meaning a hub coordinator
- professional enabling staff, meaning a public engagement professional
You may have a maximum of two project co-leads, at least one of these must be a project co-lead from outside of academia.
Find out more about UKRI’s new grant roles.
Vision
Word limit: 500
What are you hoping to achieve with your proposed work?
What the assessors are looking for in your response
Explain how your proposed work:
- will address the aims of the hub
- is of excellent quality and importance within or beyond the fields or areas
- has the potential to advance current understanding, or generate new knowledge, thinking or discovery within music research and the four thematic areas ‘health and wellbeing’, ‘civic and cohesive communities’, ‘creative education’ and ‘technological innovation’
- is timely given current trends, context, and needs
- impacts world-leading research, society, the economy, or the environment
Please note the aims of the hub are to:
- build leadership capacity in public engagement with music research
- drive impactful policy engagement and outcomes around music research
- support capacity building in public engagement approaches and methods within the hub and across the spoke projects
- establish partnerships that lead to knowledge exchange and improved connectivity across sectors
- convene and support a cohort of music professionals, for example music researchers, industry professionals, charities, community or music organisations, to influence the outcomes of the spoke projects to maximum success
Collectively, the aims of the hub and spoke projects will be to:
- positively impact public participants and communities by delivering public engagement activity that involves people in participatory music research and that fosters connectivity and dialogue amongst different generations and groups
- connect with a range of harder-to-reach and diverse public participants and communities who experience barriers to accessing music
- build an evidence base that can influence policy around music, by enabling researchers to respond to urgent policy areas and recommendations from the cultural sector and government
- upskill researchers, their institutions, and partner organisations to become more confident and creative practitioners of public engagement
- make music research more relevant and higher quality by ensuring it is informed by public knowledge and experience
Within this section you can also demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Approach
Word limit: 2,500
How are you going to deliver your proposed work?
What the assessors are looking for in your response
Explain how you have designed your approach so that it:
- is effective and appropriate to achieve your objectives
- is feasible, and comprehensively identifies any risks to delivery and how they will be managed
- uses a clearly written and transparent methodology that demonstrates how you will select, award and coordinate the spoke projects, how you will monitor and evaluate the projects, and how you will frame research questions and approaches to each of the four thematic areas (‘health and wellbeing’, ‘civic and cohesive communities’, ‘creative education’, ‘technological innovation’)
- delivers a stakeholder engagement plan that will promote the funding calls for spoke projects, share the spoke projects’ outputs and outcomes with relevant stakeholders, and build partnerships where relevant
- delivers public engagement training for the hub and spoke project teams (delivered by the professional enabling staff) that will upskill them and build their professional capacity
- maximises the translation of outputs into outcomes and impacts, including positive impacts for public participants of spoke projects and for hub and spoke project teams, and impactful policy engagement (for example through policy briefings, an end-of-project showcase or policy event)
- describes how your team’s research and professional environment (in terms of the place and relevance to the project) and associated networks will contribute to the success of the hub
- demonstrates how equality, diversity and inclusion have been integrated into all stages of the project planning and delivery
Within the Approach section we also expect you to:
- provide a project plan including milestones and timelines in the form of a Gantt chart or similar
- include a management plan for the work, including how roles, responsibilities, and time allocated will be spread across the leadership team. We expect to see equitable working with project co-leads from outside of academia and any partner organisations you may work with.
Within this section you can also demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Applicant and team capability to deliver
Why are you the right team to successfully deliver the proposed work?
What the assessors are looking for in your response
Evidence of how your team have:
- the relevant experience (appropriate to career stage) to deliver the proposed work
- the right balance of skills and expertise to cover the proposed work
- embedded equality, diversity and inclusion in the research team. For example, through the inclusion of early career researchers, organisations from outside of academia or people with lived experience
- the appropriate experience of working with members of the public and communities from diverse backgrounds and experiences (specifically relating to the public engagement staff and project co-lead from outside of academia)
- the appropriate leadership and management skills to deliver the work (for example, to administer devolved funding to, and coordinate the spoke projects) and your approach to develop others
- contributed to developing a positive research environment and wider community
The word count for this section is 1,500 words, 1,000 words to be used for R4RI modules and, if necessary, a further 500 words for Additions.
Use the Résumé for Research and Innovation (R4RI) format to showcase the range of relevant skills you your team (project and project co-leads, hub coordinator, public engagement staff and so on) have and how this will help deliver the proposed work. You can include individuals’ specific achievements but only choose past contributions that best evidence their ability to deliver this work.
Complete this section using the R4RI module headings listed. Use each heading once and include a response for the whole team, see the UKRI guidance on R4RI. You should consider how to balance your answer, and emphasise where appropriate the key skills each team member brings:
- contributions to the generation of new ideas, tools, methodologies, or knowledge
- the development of others and maintenance of effective working relationships
- contributions to the wider research and innovation community
- contributions to broader research or innovation users and audiences and towards wider societal benefit
Additions
Provide any further details relevant to your application. This section is optional and can be up to 500 words. You should not use it to describe additional skills, experiences, or outputs, but you can use it to describe any factors that provide context for the rest of your R4RI (for example, details of career breaks if you wish to disclose them).
Complete this as a narrative and avoid CV type format.
UKRI has introduced new role types for funding opportunities being run on the new UKRI Funding Service.
For full details, see Eligibility in the guidance.
Within this section you can also demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Ethics and responsible research and innovation (RRI)
Word limit: 500
What are the ethical or RRI implications and issues relating to the proposed work? If you do not think that the proposed work raises any ethical or RRI issues, explain why.
What the assessors are looking for in your response
Demonstrate that you have identified and evaluated:
- the relevant ethical, safeguarding or responsible research and innovation considerations related to the inclusion of public or lived experience participants or partners
- how you will manage these considerations and mitigate safeguarding risks, and the processes put in place which align with university and partner regulations
- any legal and ethical considerations of collecting, releasing or storing data including consent, confidentiality, anonymisation, security and other ethical considerations and, in particular, strategies to not preclude further reuse of data
- formal information standards with which your work will comply
Within this section you can also demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Resources and cost justification
Word limit: 1,000
What will you need to deliver your proposed work and how much will it cost?
What the assessors are looking for in your response
Justify the application’s more costly resources, in particular:
- project staff. Note staff time for project co-leads not based at eligible research organisations must be costed at 100% FEC. The combined costs for these types of project co-leads (if more than one) must be a minimum 10% and a maximum of 30% FEC of the hub costs
- support for mentorship, if appropriate to the application
- support for inclusion of lived experience and community partners in the proposed work
- support for activities to either increase impact, for public or policy engagement, knowledge exchange or to support responsible innovation
- support for preserving, long-term storage, or sharing of data
- significant travel for collaboration (but not regular travel between collaborating organisations or to conferences)
- any consumables beyond typical requirements, or that are required in exceptional quantities
- all facilities and infrastructure costs
- all resources that have been costed as ‘Exceptions’
Assessors are not looking for detailed costs or a line-by-line breakdown of all project resources. Overall, they want you to demonstrate how the resources you anticipate needing for your proposed work:
- are comprehensive, appropriate, and justified
- represent the optimal use of resources to achieve the intended outcomes
- maximise potential outcomes and impacts
Project co-lead organisational support from non-eligible research organisations
Word limit: 10
For project co-leads not based at eligible research organisations, upload a single PDF containing letters of support from each project co-lead organisation.
What the assessors are looking for in your response
If your project co-leads not based at eligible research organisations are not associated with an organisation at all (for example, some people with lived experience), they do not need to submit a letter of support.
If this is the case for all of your project co-leads then add ‘N/A’ into the text box, mark this section as complete and move to the next section.
If you have named project co-leads that are not based at eligible research organisations who can provide letters of support from their organisation, enter the words ‘attachment supplied’ in the text box below.
Each letter you provide should:
- state how they will deliver the project’s objectives
- describe how their organisation will support them during the lifetime of the project
- be no more than two sides of A4
Save letters or emails of support from in a single PDF no bigger than 8MB. Unless specially requested, please do not include any sensitive personal data within the attachment.
For the file name, use the unique UKRI Funding Service number the system gives you when you create an application, followed by the words ‘Music Hub Organisation outside of academia Letter’.
If the attachment does not meet these requirements, the application will be rejected.
The UKRI Funding Service will provide document upload details when you apply. If you do not have any project partners, you will be able to indicate this in the UKRI Funding Service.
Upload details are provided within the service on the actual application.
Engagement with public participants
Word limit: 500
How will you commit to equitable engagement with broad and diverse public participants?
What the assessors are looking for in your response
Provide a plan detailing how you will:
- ensure that the selection of successful spoke projects takes into account diverse public voices (for example, you may choose to work with lived experience participants to shape the calls for the spoke projects or to include lived experience participants in the selection process of the spoke projects)
- ensure that the spoke projects engage equitably with diverse public participants and communities
- support the spoke projects to identify and tackle barriers to access and inclusion
- support the spoke projects to deliver activity that meets with ethics and safeguarding standards
Within this section we also expect you to:
- consider the inclusion of diverse public voices at various stages of spoke project selection, for example you may choose to work with lived experience participants to shape the calls for the spoke projects or to include lived experience participants in the selection process of the spoke projects
- state if you plan to encourage prospective spoke projects to work with any specific groups or communities. For example, young adults with disabilities, individuals living with dementia, rural communities
Project partners
Add details about any project partners’ contributions. If there are no project partners, you can indicate this on the UKRI Funding Service.
A project partner is a collaborating organisation who will have an integral role in the proposed research. This may include direct (cash) or indirect (in-kind) contributions such as expertise, staff time or use of facilities.
Add the following project partner details:
- the organisation name and address (searchable via a drop-down list or enter the organisation’s details manually, as applicable)
- the project partner contact name and email address
- the type of contribution (direct or in-direct) and its monetary value
If a detail is entered incorrectly and you have saved the entry, remove the specific project partner record and re-add it with the correct information.
For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.
Project partners: letters or emails of support
Word limit:10
Upload a single PDF containing the letters or emails of support from each partner you named in the Project Partner section.
What the assessors are looking for in your response
Enter the words ‘attachment supplied’ in the text box, or if you do not have any project partners enter N/A.
Each letter or email you provide should:
- confirm the partner’s commitment to the project
- clearly explain the value, relevance, and possible benefits of the work to them
- describe any additional value that they bring to the project
Save letters or emails of support from each partner in a single PDF no bigger than 8MB. Unless specially requested, please do not include any sensitive personal data within the attachment.
For the file name, use the unique UKRI Funding Service number the system gives you when you create an application, followed by the words ‘Project partner’.
If the attachment does not meet these requirements, the application will be rejected.
The UKRI Funding Service will provide document upload details when you apply. If you do not have any project partners, you will be able to indicate this in the UKRI Funding Service.
Ensure you have prior agreement from project partners so that, if you are offered funding, they will support your project as indicated in the contributions template.
For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.
Do not provide letters of support from host and project co-leads’ research organisations.
Data management and sharing
Word limit: 500
How will you manage and share data collected or acquired through the proposed research?
What the assessors are looking for in your response
Provide a data management plan that clearly details how you will comply with UKRI’s published data sharing policy, which includes detailed guidance notes.
