As a college member you will play a vital role in the peer review process and the UK funding landscape. By joining the EPSRC Peer Review College, a two-way agreement is formed.
Our commitments to our college members
UKRI complies with the General Data Protection Regulations 2016/679 (EU) GDPR). We process and handle personal information according to these regulations. For further information on how your personal data is used, how we maintain the security of your information, and your rights to access that information we hold about you, please contact the Professional Support Unit Information Team. See the UK Research and Innovation (UKRI) privacy notice.
College members can resign their membership at any time by contacting the research council, with no requirement to provide a reason.
We will publish college members names and organisation details, you can withdraw consent to publication of your membership at any time by contacting us.
College members’ commitments to us
Whilst a member, you are committed to:
- agree to keep the research council informed of any change of contact details including name, email address, main organisation(s) at which you are based or to which you are affiliated
- upon request, completing up to a maximum of eight reviews over 12 months (UK academics), or up to four reviews over 12 months (UK-based research users or academics based at overseas organisations). You are not committed to providing a review for a particular application at a particular time and can decline the request
- if invited, serve as a panel member. This is unlikely to happen frequently. You are not committed to service on a particular panel at a particular time and can decline the request
- undertaking appropriate online training before commencing activity. For example, our reviewer training before completing a review, our panel member training before taking part in a panel process
EPSRC colleagues will aim to ensure that all applications sent to you for review are appropriate to your area of expertise. This is why the Joint Electronic Submissions (Je-S) system profile information you provide is so important.
Before joining the college, you will be asked to do online training which provides an insider view of EPSRC’s peer review processes, as well as valuable tips on writing high-quality reviews that will help you and the peers you are reviewing. It will explain your role within the EPSRC process.
EPSRC will inform you, via regular newsletters and other means, of changes to our policy or process that may impact on your role as a college member.
As a college member we ask you to:
- provide informed, objective and timely reviews which are in line with the UKRI principles of peer review assessment and decision making
- notify EPSRC within five working days of a request for review if you are unable to meet the request
- keep up to date with developments that may affect your role as a member of the college, for example through attendance at EPSRC organised events, its website, and its newsletters
Training for college members
We provide college members with an online tutorial which has been developed to enable you to understand details of the EPSRC peer review process, the roles you may be asked to fulfil, how you fit into that process, and how to ensure that your contributions are as helpful as possible in reaching sound decisions.
The training is updated to remain in line with current EPSRC policy and processes, and we may ask you to revisit training modules to ensure your knowledge is up to date.
Fees and expenses for panel members
Panel members are normally paid a fee and reimbursed for travel and subsistence when attending meetings. For tax purposes, college members are classed as self-employed. Members who are employees of government bodies are not entitled to receive fees.
Download the expenses claim form for non-UKRI staff.
Read more about UKRI’s travel and subsistence policy.
We do not pay fees for reviewing.
College newsletters
EPSRC publishes a college newsletter to keep members up to date with the running of the college, changes to EPSRC policy and procedure, and anything else relevant to their roles in the peer review process.